OB Checklist

This page aims to provide a comprehensive list of things you should do when planning an Outside Broadcast. I made the first section Period instead of Time so that it's "The 5 'P's of OBs"! Cheesy, amirite?

Something missing? Please add it!

The Period

• Is there another major campus event happening at this time that means there won't be much of an impact? If there is, can we involve it?
• Is the URY Schedule free at this time? Have you contacted presenters to ask if they're okay doing an outside broadcast or rescheduling their show?
• Is there enough time before the event to fill in all of the paperwork, organise people and make arrangements? Try to allow at least 1 Term Week (YUSU technically requires 6).

The Place

• Is the location bookable? Have you booked it? If not, have you spoken to someone relevant about doing the event?
• Is there a power supply available for the location?
• Is there a network connection available for the location?
  • https://ury.org.uk/ceedox/computing:wisdom:network

The People

• Are engineers available to set up and pack down the event?
• Are computing available to set up and pack down the event?
• Are presenters available to present?
• Are your presenters Outside Broadcast trained? Will there at least be one OB trained member and one committee member there at all times?
• Are there reserve presenters available for when the scheduled presenters are inevitable absent?

The Paperwork

• Has an Event Management Form been filled out? Complete this with YUSU wherever possible. Choose a relevant responsible person.
• Has an IT Services (ex 3838) request been submitted for provisioning the network connection (if applicable)?
• Has an Estates (ex 5555) request been submitted for provisioning power (if applicable)?

The Publicity

• Has the URY Schedule been updated to show this event?
• Has the URY Google Calendar been updated to show this event?
• Has the URY Facebook Page advertised this event?
• Has the URY Twitter advertised this event?
• Has the URY Station Email advertised this event?
• Has the location advertised this event (if possible)?