HowTo Upload Music to the System

You can only upload music to the system if you have been 'Manual Track Uploader' trained. If you would like this training email pc@ury.org.uk

Remember: all music must be played through BAPs unless you are specialist music and have special permission from PC to use laptops for DJing, the decks or the vinyl players.

Manual Track Uploader allows you to add music to the system. When you want to upload a track, always double check to make sure it’s not in the system already. Do this by searching the central music library in BAPs.

Uploading Music

To upload music follow these instructions.

• Go to show planner:
• In the top right hand corner click 'Manage Library'
• Click the drop down menu and select 'Central Music Library'
• Drag and drop the MP3 file you would like to upload into the window, have the file ready in a folder in My Computer or Finder (depending on PC or Mac) and then drag it in.
• Files MUST be in MP3. Mp4a or any other format will not upload. If you have a track in mp4a format you can convert in iTunes just by right clicking on the song and clicking “Create MP3 Version” from the drop down menu. Or use an online converter.
• You must LEGALLY own the songs. Either buying them from iTunes, Google Play or Amazon, or importing them into your library from a CD. They must not be pirated copies or Youtube rips. If it is found you have uploaded an illegal copy of a song you will have your uploader permissions revoked and you could even face suspension from URY.
• Drag the song into the window and the track will begin uploading.
• If the track has a bitrate below 192 kpb/s it will not upload. You can sometimes use online converters to increase the bitrate (but often this is the sign of a poor-quality file, and you should try to find a better version).
• Once the upload finishes if the file has metadata stored the metadata fields will be filled in automatically: Please check they are all correct before clicking save.
• If the metadata isn’t stored in the file then you must fill in the fields yourself. It is very important you fill these fields in correctly. Be very wary of spelling mistakes! If you are unsure of any of the fields like track number or album title, these can be found in iTunes by right clicking the track and selecting “Get Info”. You can also find this information using Windows Player or you can also google album details if you use neither of these services. If you’re worried about spelling mistakes, or if the artist has special characters in their name like accented letters, copy and paste!
• Please remember to tick the box if the track is explicit. If you’re unsure: google the lyrics and check.
• Once you’ve completed filling in the fields click “save using metadata”. Wait until the bar goes green and says the song has been successfully uploaded. The song will now be available to put in a show plan.
• If you are then planning to add another song to the system drag that file into the window.
• Never drag more than one file into the uploader at a time and then click save using metadata. It may look like it will do it one after the other but it WON’T. You will end up uploading the same song several times with different metadata. I did this once with the first half of the alt-J album and we ended up with Hunger of the Pine on the system 6 times under different names.
• And that’s it!