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Created page with "This page aims to provide a comprehensive list of things you should do when planning an Outside Broadcast. Something missing? Please add it! == The Time == * Is there anoth..."
This page aims to provide a comprehensive list of things you should do when planning an Outside Broadcast.
Something missing? Please add it!
== The Time ==
* Is there another major campus event happening at this time that means there won't be much of an impact? If there is, can we involve it?
* Is the URY Schedule free at this time? Have you contacted presenters to ask if they're okay doing an outside broadcast or rescheduling their show?
* Is there enough time before the event to fill in all of the paperwork, organise people and make arrangements? Try to allow at least 1 Term Week (YUSU technically requires 6).
== The Place ==
* Is the location bookable? Have you booked it? If not, have you spoken to someone relevant about doing the event?
* Is there a power supply available for the location?
* Is there a network connection available for the location?
** https://ury.org.uk/ceedox/computing:wisdom:network
== The People ==
* Are engineers available to set up and pack down the event?
* Are computing available to set up and pack down the event?
* Are presenters available to present?
* Are your presenters Outside Broadcast trained? Will there at least be one OB trained member and one committee member there at all times?
* Are there reserve presenters available for when the scheduled presenters are inevitable absent?
== The Paperwork ==
* Has an Event Management Form been filled out? Complete this with YUSU wherever possible. Choose a ''relevant'' responsible person.
* Has an IT Services (ex 3838) request been submitted for provisioning the network connection (if applicable)?
* Has an Estates (ex 5555) request been submitted for provisioning power (if applicable)?
== The Publicity ==
* Has the URY Schedule been updated to show this event?
* Has the URY Google Calendar been updated to show this event?
* Has the URY Facebook Page advertised this event?
* Has the URY Twitter advertised this event?
* Has the URY Station Email advertised this event?
* Has the location advertised this event (if possible)?
[[Category:Technical How-tos]]
Something missing? Please add it!
== The Time ==
* Is there another major campus event happening at this time that means there won't be much of an impact? If there is, can we involve it?
* Is the URY Schedule free at this time? Have you contacted presenters to ask if they're okay doing an outside broadcast or rescheduling their show?
* Is there enough time before the event to fill in all of the paperwork, organise people and make arrangements? Try to allow at least 1 Term Week (YUSU technically requires 6).
== The Place ==
* Is the location bookable? Have you booked it? If not, have you spoken to someone relevant about doing the event?
* Is there a power supply available for the location?
* Is there a network connection available for the location?
** https://ury.org.uk/ceedox/computing:wisdom:network
== The People ==
* Are engineers available to set up and pack down the event?
* Are computing available to set up and pack down the event?
* Are presenters available to present?
* Are your presenters Outside Broadcast trained? Will there at least be one OB trained member and one committee member there at all times?
* Are there reserve presenters available for when the scheduled presenters are inevitable absent?
== The Paperwork ==
* Has an Event Management Form been filled out? Complete this with YUSU wherever possible. Choose a ''relevant'' responsible person.
* Has an IT Services (ex 3838) request been submitted for provisioning the network connection (if applicable)?
* Has an Estates (ex 5555) request been submitted for provisioning power (if applicable)?
== The Publicity ==
* Has the URY Schedule been updated to show this event?
* Has the URY Google Calendar been updated to show this event?
* Has the URY Facebook Page advertised this event?
* Has the URY Twitter advertised this event?
* Has the URY Station Email advertised this event?
* Has the location advertised this event (if possible)?
[[Category:Technical How-tos]]